UNAPPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
JULY 12, 2010

All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7:00pm. Directors present were: Leon Gorsch, Karen Franzen, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman, General Manager Gary Wilke and Corporate Secretary Marsha Shelly were also present.

Members signed in: Jim DeFranco, Theresa & Dan Mikosz, Larry & Carmie Stoeven, Tom & Linda Gawel, Tom Leith, Ken Balla, Bob Page, David & Arleen Newhouse, Denny & Sue Harker, Pat & Nancy Kennedy, Pat Ferguson, Rich Doose, Ed Jurczak, Howard Lass, Rudy & Elaine Caselli, Gloria Tracy, Dean & Jackie Leget, Don Kuhl and John Lund.

APPROVAL OF JUNE 14, 2010 BOARD MINUTES. The June 14,2010 meeting minutes were approved with the following corrections: Accident Fund to provide workers compensation coverage at $25,519/Year and Scottsdale to provide $5M D&O coverage at $2,331/Year. Also in Old Business/Carry/Over . Vote on Proposed 2010 By-Law Changes.

TREASURER'S REPORT. Mark Metzler reported as of the end of June 2010, Membership Dues and Fines Income 97.2%, Total Budgeted Revenues 81.1%, Total Revenues Collected 81.1%, Total Operating Expenses 42.8%, Total Administrative Expenses 41.6%, Total Operating & Administrative Expenses 42.2%, Dues & Interest Allocated to Capital Expenditures 81.0%, Total Expenditures 52.6%.

MANAGER'S REPORT.

Proposed Garden Club Memorial Garden Bridge Donation. As a landscape feature addition to the Memorial Garden, the Garden Club is seeking Board approval to donate and install a bridge to span the creek location at this site. The proposed bridge, with a 14'-16' span, would be funded from Club monies. Director Metzler made a motion to approve acceptance and placement of the proposed bridge seconded by Director Gorsch. Motion was approved with a voice vote.

Birch Park Water Problem. A substantial water main leak was discovered along Summerset Drive proximate to Birch Park. No water ever came to surface at the leak site, flowing, instead, into the rock layers in this area. Later this spring, it was noted that the lower level of Birch Park remains wet, impacting the park usage and two adjacent member lots. It is not known if the water problem relates to the water main leak that was repaired, natural spring development, the unusually, wet spring weather-or a combination of all three. The condition has restricted user access at the site, as well as mowing.

Action taken, to date, to resolve this issue includes: procurement of specialized sound sensing inspection to insure all water leaks are resolved; surface ditching to accelerate draining; mowing with low ground pressure equipment to accelerate drying, re-routing of surface runoff to prevent added water.

This area seems to be slowly drying. If conditions do not significantly improve by the end of the month, it is proposed to install a drain tile in the area, with possible OCLUD participation.

Gloria Tracy, Lot 505, expressed her concerns because her lot is affected by this problem.

Director Cressman made a motion to allow Manager Gary Wilke to monitor the problem and proceed, as he thinks is appropriate . not to exceed $5,000 expenditure. The motion was seconded by Director Metzler. Motion passed with a roll call vote.

2011 Lodge Rentals. The office is already receiving inquiries for 2011 Lodge rentals, with many renters requesting kitchen access. Keeping in mind that the rationale for concession operation elimination included concession losses, lost revenue from rentals and club/special event usage conflicts. Director Metzler made a motion to allow 2011 Lodge rentals with kitchen facility access. Director Gorsch seconded the motion. Motion passed with a voice vote.

Lake Weed Concerns. Responding to members complaints regarding nuisance lake weed infestation, Manager Wilke performed a scouting inspection last Thursday. In the course of inspection, Manager Wilke noted moderate growth of sago pondweed, curlyleaf pondweed and coontail. Elodea and leafy pondweed were also present in smaller quantities. This represents a greater diversity of plant species than past years and is ecologically desirable.

The heaviest areas of weed growth are present in the back ¼ of Tamarack Bay, the far west end, shoreline margins and pockets, such as east of Beach 2. These areas relate closely to shallow water locations that present ideal conditions for weed growth.

While weed cover desirability is highly subjective, Manager Wilke found no areas impassable to boaters. However, the heaviest areas cited above might be deemed “nuisance” by some members.

At present, Manager Wilke finds it difficult to recommend chemical control of our macrophyte growth. However, should it be deemed appropriate, Manager Wilke would caution that such treatment be limited to “spot” applications to minimize the possibility of a fish kill due to O2 depletion as killed weeds decay. Additionally, decaying weeds and subsequent nutrient release may trigger more aggressive algal blooms, as we have noted in recent years.

There were several members present with concerns regarding lake weeds. There was a discussion regarding the best way to control the weeds. Dredging was discussed as well as having maintenance remove weeds with a pontoon workboat. Using chemicals was also discussed.

It is the consensus of the Board not to use chemicals but to monitor the weeds and work with maintenance.

Lodge Roof Update. Work on the Lodge roof is coordinated to commence just after FamilyFest on Monday, July 19^th. Due to the invasiveness of the project effort, we are planning to do an email blast, so that regular users may seek usage alternatives, if desired. However the facility will remain open during the project.

COMMITTEE REPORTS

BUILDINGS, ROADS AND GROUNDS. No Meeting. This committee was rolled into Long Range Planning.

ENVIRNMENTAL CONTROL. The committee is continuing the lot maintenance program.

LAKE PLANNING. Nothing for Board action. There were several lake front lot owners present who were concerned about the silt and the weeds and the time frame for dredging the west end of the lake. Director Metzler discussed the problem and would like to see a plan with a 2013 target date to spot dredge. It takes up to a year to get the proper approval and permits from the State of Illinois. It would be best to dredge in the fall to minimize the interruption to the lake.

LONG RANGE PLANNING. Dan Erwin, as a past LSA Board Member and resident was asked if he would be interested in developing a long term plan for our parks and recreational areas. Dan is a director for the Rockford Park District. Director Cressman discussed the proposal to develop a master plan for parks and recreation.

It was decided that the plan be broken down into two phases. Phase 1 to be a scooping study and phase 2 to develop plans for Quarry Park. $6,000 would fund the entire project. Phase 1 would be estimated at $2,500. At the end of phase 1, the Board would have the option of proceeding with phase 2.

Director Cressman made a motion to hire Dan Erwin to develop a master plan for parks and recreation and to proceed with phase 2 within a reasonable time frame after phase 1 was completed. December 2010 to be the completion date for phase 1. If recommendations of phase 1 are accepted, approval to proceed with phase 2 will be then given with a completion date of July 2011. The entire project would not exceed $6,000. Motion was seconded by Director Gorsch. Motion passed with a roll call vote.

ACTIVITIES. The committee is busy putting the final touches on FamilyFest, which is this weekend . July 17, 2010.

CAMPGROUNDS. The committee is busy with the Family Fest event they are hosting. They are also planning a Corn Roast on September 4, 2010. The next meeting is August 7, 2010 at 10:00am.

COMMUNITY RELATIONS. Weeds and sediment discussion was a large part of the Community Relations Town Hall meeting.

SECURITY COMMITTEE. Nothing for Board action. Karen Franzen stated that there was some confusion with the tubers being pulled by pontoon boats over the 4^th of July weekend because July 4^th was a Sunday.

Karen also stated there have been concerns regarding the security at the West Gate.

MEMBERS MATTERS. Member Dean Leget Lot 1768 expressed his concerns regarding aggressive driving in the Lake Summerset Community.

The pool and Gainsboro seem to be problem areas. These concerns were discussed. Random enforcement is needed with perhaps more stop signs. Director Gorsch stated this needs to go to Security Committee and also Manager Wilke needs to research the aggressive driving concerns.

OLD BUSINESS CARRY/OVER

1. Appoint By-Law Ballot Committee . Director Metzler would like to appoint the same committee as last year, which are Marsha Shelly, Alison Board and Pat Ferguson. Director Metzler made a motion to appoint the same committee as last year seconded by Director Kisser. Motion passed with a voice vote.

2. Security Camera Proposal . This is tabled until the next meeting so that the Board can expand its search for security cameras and determine what is needed.

3. Changes to Standing and Advisory Committees . This is the second month of three months to change the resolution. There was no discussion

DIRECTOR QUERIES. Director Cressman questioned the amount of taxes we pay in regard to the services we use that we pay taxes on. For instance road maintenance and police protection. He proposed that the subject of Marketing/Community Advocacy be placed on the August meeting agenda.

ADJOURNMENT - Director Brannon made a motion, seconded by Director Cressman to adjourn. Motion passed unanimously. Meeting adjourned at 10:30pm.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary